Shared Libraries
Shared Libraries are collections of folders, playlists, and presentations your whole team can access. Build content once, keep everyone in sync.
Note: Shared Libraries needs to be enabled for your account. If you don't see Shared Libraries in your sidebar, contact Displai support.
Who can do what
What you can do in a Shared Library depends on your user role:
Role | Default access |
Superadmin | Full access to all Shared Libraries — view, edit, share, and delete. |
Admin | Full access to all Shared Libraries, except delete. Admins can only delete a library that's been explicitly shared with them. |
Standard user | Read-only access to all Shared Libraries. |
Restricted user | Access only to Shared Libraries they created or that have been explicitly shared with them. |
Where to find it
Open the sidebar → Libraries → Shared Libraries.
Create a Shared Library
- Go to Shared Libraries.
- Click + Add → Shared Library (or Create a Shared Library on the empty state).
- Name it and confirm.
Add content
You have two options.
Option 1 — Create new content inside the library
Inside any Shared Library, you can create:
- Presentations
- Folders
- Playlists
The experience is the same as creating content in My Library.
Option 2 — Move existing content from My Library
- Open the ⋯ (three-dot) menu on an item in My Library → Move.
- In the destination dropdown, pick Shared Libraries.
- Choose the destination Shared Library or any folder inside it.
Heads up: Moving is one-way. Content can't be moved back from a Shared Library to My Library. Plan placement first.
Share a Shared Library with your team
- On a top-level Shared Library folder, click the ⋯ (three-dot) menu → Share.
- Add individual users or share with your whole domain.
Everyone added to a Shared Library gets Content Admin access by default — full access to view, edit, share, and delete. Permission levels are not configurable for Shared Libraries (this differs from content sharing in My Library, where you can set Viewer, Editor, Access Manager, or Content Admin).
To remove someone, open Share again and remove them from the list.
A few rules to know:
- Sharing is managed at the top-level Shared Library folder. Nested folders inherit access from the top.
- Content inside a Shared Library cannot be shared individually.
Tips
- Use sub-folders to organize by team, campaign, or content type.
- Plan placement before moving — content can't be moved back to My Library.
- Decide whether you want to share with specific users or your whole domain before creating the library, so the structure matches the audience.