Shared Libraries are collections of folders, playlists, and presentations your whole team can access. Create once, keep everyone in sync.
Where to find it
Open the sidebar → Libraries → Shared Libraries.
Create a Shared Library
- Go to Shared Libraries.
- Click + Add → Shared Library (or Create a Shared Library on the empty state action button).
- Name it and confirm.
Add content
Create new content inside a Shared Library: (same experience as adding content in My library)
- Presentation
- Folder
- Playlists
Share it with your team
- On a top-level Shared Library folder, click the ⋯ (three-dot) menu → Share.
- Add individual users or share with your whole domain.
Everyone added to a Shared Library gets Content Admin access by default — full access to view, edit, share, and delete. Permission levels are not configurable for Shared Libraries.
To remove someone, open Share again and remove them from the list.
- Sharing is managed at the top-level Shared Library folder — nested folders inherit access.
- Content inside a shared library cannot be shared individually.
Move content within My Library:
Move relocates an item to a different folder inside My Library. It does not put content into a Shared Library. To get content into a Shared Library, use Copy to Shared Library below.
- Open the ⋯ (three-dot) menu on an item in My Library → Move.
- Pick the destination folder inside My Library, then confirm.
Copy existing content to a Shared Library:
Copying leaves the original in My Library and places an independent copy in the Shared Library.
- Open the ⋯ (three-dot) menu on an item in My Library → Copy to Shared Library.
- Pick the destination Shared Library or a folder inside it, then confirm.
Copy duplicates the whole thing, including the items inside a playlist, not just the shell. Multi-select (copying several items at once) is not supported yet.
Duplicate within a Shared Library:
Duplicate makes a copy of a shared library, folder, playlist, or presentation in place, inside Shared Libraries.
- Open the ⋯ (three-dot) menu on the item → Duplicate.
- If everything is yours, the copy is made right away.
- If some of the content is owned by other people, you'll be asked whether to copy it or keep it linked to the original. For additional details, visit Duplicating folders, playlists, and presentations
The copy-or-link question only appears in Shared Libraries, because they mix content from many people. Duplicating inside My Library never shows it, since everything there is yours.
Tips
- Use sub-folders to organize by team, campaign, or content type.
- Move reorganizes within My Library. Copy to Shared Library is how content reaches a Shared Library.